If you add an extra recommendation, add a note
clarifying which recommendation is the extra one (we don’t want the school to make a mistake about which is the extra one, because they may not read the extra one) and why you thought you should add it.
In the note, clearly explain that this recommendation adds the XXX perspective, which was not covered by the other recommendations, and therefore you chose to add it as an extra recommendation.
Outline for a Note
Example of a Note
- I have provided an additional recommendation from XXX
- I have provided this additional recommendation because… [explain what new angle the additional recommendation covers, an angle which is not covered in the required recommendations]
- I hope that this additional recommendation will help the admission committee evaluate my candidacy
- I am aware that the admission committee has asked for X recommendations
- Optional: I am aware that you may not read this additional recommendation
The Admission Office
Dear Sir or Madame,
Attached is an additional recommendation from Dr. John Smith, The General Manager of the XXX Ministry of the Treasury, who was my supervisor at Arthur Andersen. I hope that this recommendation will provide the Admission Committee with information regarding my performance in a non-managerial, hands-on position. Since this is a fourth, extra recommendation, I am aware that the Admission Committee may not read, or may not consider, this recommendation.
Thanks and regards,
Suggest to the recommender to mention that he initiated the recommendation (if he really did). This is especially important if the school asks not to add an extra recommendation, or if you are providing two extra recommendations. For example:
“I asked Joe X to provide this recommendation letter because I strongly believe that it is an utmost interest of the [country name] business leadership, and the [country name] economy, to have Joe admitted to the Stanford GSB.
Even after Joe explained to me that he is not to provide more than three letters of recommendation, I asked him to give me the opportunity to add this letter to his application, and I hope that you will accept it.
While [country name] has numerous ultra-talented young individuals, Joe is one of the rare few who have the option to achieve extraordinary success in the business world and still decide to pursue a career in the public, non-profit sectors. We desperately lack bright individuals with strong management and business orientation in this sector and could significantly improve our economy, and our lives, if we had more such people.
It is critical for us that Joe, who has already proven himself in this sector, acquire the best managerial education possible.”